Privacy Policy

Have fun at expopharm 2022!

General information

Our website can normally be used without providing any personal data. Insofar as any personal information (such as names, addresses or email addresses) is collected on our site, this will always be done on a voluntary basis as far as possible. This data will not be disclosed to third parties without your explicit consent.

We hereby give notice that data transmitted via the Internet (e.g. via email communication) may be subject to security breaches. It is not possible to protect data completely from third-party access.

The use of the contact data published within the framework of legal notice regulations by third parties for sending unsolicited advertisement and informational materials is hereby expressly excluded. The operators of the site reserve the right to take express legal steps in the case of unsolicited promotional information, such as spam emails.

Below we provide information on the collection of personal data when using our website. “Personal data” means all data that can be attributed to you personally, such as your name, address, email addresses and user behaviour.

Contact options

1) The controller pursuant to Art. 4 No. 7 of the EU General Data Protection Regulation (GDPR), is

Avoxa – Mediengruppe Deutscher Apotheker GmbH
Carl-Mannich-Strasse 26
65760 Eschborn
Tel.: +49 6196 928-0
Email: empfang@avoxa.de

Competent data protection supervisory authority:

Hessen Commissioner for Data Protection and Freedom of Information
Gustav-Stresemann-Ring 1
65189 Wiesbaden

You can contact our data protection officer at

CTM-COM GmbH
Daniel Ziemens
In den Leppsteinswiesen 14
64380 Roßdorf
Telephone: +49 6154 57605-111 Email: datenschutz@ctm-com.de

1) When you contact us by email or via a contact form, the data you provide (your email address, and if applicable your name and your telephone number) will be stored by us in order to answer your questions. We will delete the data accumulated in this context as soon as its storage is no longer necessary, or will restrict its processing if statutory retention requirements exist.

2) This data is processed on the basis of Art. 6 (1) Sentence 1 b) GDPR, provided your request is related to the performance of a contract or necessary for the implementation of pre-contractual arrangements. In all other cases, the processing is based on your consent (Art. 6 (1) Sentence 1 a) GDPR) and/or on our legitimate interests (Art. 6 (1) Sentence 1 f) GDPR), as we have a legitimate interest in effectively processing the requests addressed to us.

3) If we commission contracted service providers for individual functions of our offer, or would like to use your data for advertising purposes, we will inform you in detail about the respective processes. In so doing, we will also specify the established criteria for the storage period.

Your rights

1) You have the following rights towards us regarding the personal data which concerns you:

  • Right of access,
  • Right to rectification or erasure,
  • Right to restriction of processing,
  • Right to object to the processing,
  • Right to data portability.

2) Moreover, you have the right to lodge a complaint with the data protection supervisory authority about the processing of your personal data by us.

In order to make use of your rights regarding the personal data concerning you, please contact datenschutz@avoxa.de.

Objection to or revocation of the processing of your data

1) If you grant your consent to the processing of your data, you may withdraw it at any time. If you exercise this right, it will affect our ability to process your personal data for which you have given your consent.

2) You may object to our processing of your personal data if that processing is based on a weighing of interests. This is particularly the case if that processing is not necessary to fulfil a contract with you, which we will present in the following description of the functions. If you make such an objection, we ask that you provide reasons why we should not process your personal data as we have been doing. If you make a justified objection, we will examine the circumstances and either discontinue or adjust the data processing or show you our mandatory legitimate reasons why we must continue it.

3) Obviously, you may at any time object to the processing of your personal data for purposes of advertising and data analysis. You can inform us of your objection to use for advertising purposes using the following contact details: datenschutz@avoxa.de.

Use of the website

General information

If you use the website for information purposes only, i.e. if you do not register or otherwise provide us with information, we only collect the personal data that your browser transmits to our server.

If you wish to view our website, we collect the following data, which is technically necessary for us to display our website to you and to guarantee stability and security (legal basis is Art. 6 (1) Sentence 1 f) GDPR):

  • IP address
  • Date and time of the request
  • Time zone difference to Greenwich Mean Time (GMT)
  • Contents of the request (specific page)
  • Access status / HTTP status code
  • Data quantity transferred each time
  • Website from which the request comes
  • Browser
  • Operating system and its interface
  • Language and version of the browser software.

Cookies

1) What are cookies?
Our website uses cookies to save user-specific data. Cookies are small files which our website saves on your computer and which contain certain user data relating to you, such as language or personal page settings. When you access our site again, your browser transmits the “user-related” information back to our site. Thanks to cookies, our website knows who you are and offers you your usual standard settings. A cookie has a name and a value.

2) Our cookies and those of third parties
There are both first-party cookies and third-party cookies. First-party cookies are created directly from our site, whereas third-party cookies are created by partner websites and/or their tools/plug-ins/services (e.g. Google Analytics). Each cookie must be assessed individually, as each cookie stores different data. The expiry time of a cookie also varies from a few minutes to a few years. Cookies are not software programs and do not contain viruses, Trojans or other “malicious items”. Cookies cannot access information on your PC.

More detail is provided in our information relating to the tools, plug-ins and services being used in terms of whether cookies are set in each case and which data is stored using them in which further circumstances.

We also use third-party provider cookies by Google within the framework of the use of the following services:
  • Google Analytics
You can set your browser to inform you about the placement of cookies; this makes the use of cookies transparent for you.

You may revoke your consent with which you have provided us at any time or object to the data processing. The easiest way to do this is to prevent cookies from being saved on your hard disk by selecting “Do not accept any cookies” in your browser settings. However, please note that if you do this, you may not be able to use the full functionality of our website.

3) Which types of cookies exist?

(1) Essential cookies

These cookies are necessary to ensure basic functions of the website. For example, they are required when the user puts a product in the shopping cart, then continues browsing through other pages and checks out later. These cookies ensure that the shopping cart is not deleted, even if the user closes his or her browser window.

Essential cookies which are used:

Name Purpose Term
js3qWatch Recording unique viewers on the video stream Session duration
PHPSESSID Session cookie for user authentication Session duration

(2) Marketing/third-party cookies

These cookies come from external marketing companies, for example, and are used to collect information about the websites the user visits in order to, for example, create target group-oriented advertising for these customers.

Marketing/third-party cookies in use:

Name Purpose Term
Google Analytics
_ga
_gat
_gid
_gat_gtag_*
Google cookie for website analyses. Creates statistical data on how the visitor uses the website. 2 years

4) Consent to the use of cookies

When you visit our website for the first time, you will be asked (using a cookie banner or cookie consent tool) which of the above types of cookies you wish to approve. Cookies which are not essential to provide this website’s services are only used after you have provided your consent. However, this decision is stored in a cookie for purposes of proof and to implement your setting.

Your cookie settings can be found and changed here.

5) Legal basis for the use of cookies and their processing of personal data.

The use of cookies represents a legitimate interest pursuant to Article 6 (1) Sentence 1 (f) GDPR. The processing of the personal data concerning you by cookies takes place, for non-essential cookies, on the basis of your consent to the individual cookies pursuant to Article 6 (1) Sentence 1 (a) GDPR. You have the rights set out in Section I. at all times.

More detail is also provided in our information relating to the tools, plug-ins and services being used in terms of whether cookies are set in each case and which data is stored using them in which further circumstances.

6) Deactivation or erasure of cookies in the browser

You can change your browser settings such that the storage of cookies is generally prevented on your device and/or you are asked on each occasion whether you consent to cookies being placed. Once cookies have been set, you can delete them again at any time. You can find out how to do this using the help function in your browser.

However, if cookies are deactivated on a general basis, the functionality of this website may be restricted.

Further functions and offers of our website

1) In addition to the purely informational use of our website, we offer different services, which you can use if you are interested. To do so, you must usually provide additional personal data which we use to render the service in question and to which the aforementioned principles of data processing apply.

2) We will sometimes use external service providers to process your data. We have selected and commissioned them carefully. They are bound by our instructions and are supervised periodically.

3) We may also forward your personal data to third parties if we offer services in conjunction with partners, such as special offers, sweepstakes, and contract conclusions. You can obtain additional information by providing your personal data or reading the description below the offer.

4) If our service providers or partners are located in a country outside the European Economic Area (EEA), we will inform you of the consequences of this circumstance in the description of the offer.

Data processing for participants and prospective participants

General:

The participant understands that, within the framework of registering for the expopharm Impuls event, personal data concerning it may be passed on for the implementation of the event provided that this is necessary for the purpose.

In the following, we will inform you about the collection of personal data for registration as a participant within the framework of expopharm Impuls. Only professional groups from the pharmacy market are entitled to participate. Only members of these professional groups may register.

Personal data is all information concerning you, i.e. all information which relates to an identified or identifiable natural person and which expresses the physical, physiological, genetic, psychological, financial, cultural or social identity of this natural person. This includes, for example, information such as your surname, first name and occupational status. Information which directly relates to your identity.

We process the personal data collected during registration for expopharm Impuls in compliance with the provisions of the GDPR and the Federal Data Protection Act (BDSG) using automated processes within the framework of registration for the digital event expopharm Impuls. This personal data is stored and processed to implement and handle the registration as a participant and is not passed on to unauthorised third parties or used in any other way.

The personal data on the network profile, which is provided optionally, is only visible to other participants with the active consent of the participant. This consent may, of course, be revoked on the network profile at any time. The data is visible to third parties when you activate the network profile. The data on an active network profile is automatically transmitted to third parties during participation in live Q&A sessions, Apolessons and in the event of use of the appointment booking function and offers.

1) Purpose and legal basis for the processing of your personal data:

For this purpose, we process the personal data of participants. Personal data is processed based on the participant’s registration. It is processed to achieve the company’s declared purpose, especially to carry out our event services and media publications, to handle our business processes, to assure the quality of our events and publications, including the information from our clients before and after the event, and about Avoxa – Mediengruppe Deutscher Apotheker GmbH’s follow-up events in the pharmaceutical sector.

The legal basis for processing to fulfil our services and perform contractual measures, and to answer requests, is Art. 6 (1) (b) GDPR. The legal basis for processing to fulfil our statutory obligations is Art. 6 (1) c) GDPR, and the legal basis for obtaining consent is Art. 6 (1) a) GDPR and Art. 7 GDPR.

The email address is used to send login details (to log in to the digital event) and (if you have provided your consent) to send the expopharm Impuls newsletter. Part of the data is collected to ensure proper functioning of the website. Other data can be used to analyse how visitors use the site.

The personal data on the network profile is entered independently. The data which is entered serves to maintain relationships, have discussions and network with professional contacts. The data is also visible to third parties when you activate the personal network profile. The participant may independently deactivate this function at any time.

2) The following data categories will be collected:

For the fulfilment of the purposes stated under 1), the following personal data for registration is collected, processed and used: Surname, first name and e-mail-address and role in the pharmaceutical sector.

To fulfil the purposes set out in 1) relating to the network profile, personal data is visible on the user profile when the participant has actively provided their consent to publication. The following personal data is collected, processed and used on the network profile: Title, first name, surname, company, role/position, country, contact details (email address, telephone number, LinkedIn profile, Xing profile), About Me free text file, profile picture, areas of particular interest.

3) Data processing relating to the expopharm Impuls newsletter

To subscribe to the expopharm Impuls newsletter, the double opt-in method is used. A confirmation email is first sent to the email address you provided with a request for confirmation. The registration only becomes effective when the activation link contained in the confirmation email is clicked. The data transmitted to us is exclusively used to send the newsletter, which contains important information about the event.

We use rapidmail to send our newsletter. Your data will therefore be transmitted to rapidmail GmbH. It is prohibited for rapidmail GmbH to use your data for other purposes than for sending the newsletter. rapidmail GmbH is not permitted to pass on or sell your data. rapidmail is a certified newsletter software provider from Germany and was carefully selected according to the requirements of GDPR and the BDSG.

You may revoke your consent to the storage of your data and its use for the newsletter dispatch at any time via the unsubscribe link in the newsletter.

4) Data recipients or categories of recipients:

Data will be forwarded to third parties and processors of Avoxa – Mediengruppe Deutscher Apotheker GmbH wherever necessary or called for to execute the contract. Those recipients are:

  • Contentflow GmbH - provider of the live streaming software
  • Go.Control GmbH - digital events provider
  • Rapidmail GmbH - Provider of newsletter dispatch services
  • Zoom Video Communications – webinar software
  • Hyhyve – online networking
  • public authorities in compliance with preferential legal provisions

In the event of the passing on of your personal data to a service provider, the necessary data protection agreements (processing contracts) are always concluded.

5) Data storage period:

The personal data provided will be processed exclusively for the purpose for which it was collected and stored only as long as necessary for its intended purpose or to fulfil statutory retention provisions. After that, or when the legal basis expires, the personal data will be erased.

6) Reason for providing the data:

The provision of your personal data is contractually stipulated and/or necessary to execute the collaboration with Avoxa – Mediengruppe Deutscher Apotheker GmbH or to send the newsletter.

Data processing for partners and prospective partners

General:

In the following, we will inform you about the collection of personal data when you participate in expopharm Impuls as a partner.

We process partners’ personal data from their application forms, or based on the consent of the prospective partner concerned, considering the regulations of the GDPR (General Data Protection Regulation) and the BDSG-neu (New Federal Data Protection Act) in an automated procedure, as part of contract execution or to execute pre-contractual measures with prospective partners/partners.

1) Purpose and legal basis for the processing of your personal data:

In order to do this, we process personal data concerning prospective partners/partners. Personal data is processed based on a contract (registration) or the consent of the prospective partner. It is processed to achieve the company’s declared purpose, especially to carry out our event services and media publications, to handle our business processes, to assure the quality of our events and publications, including the information from our clients before and after the event, and about Avoxa– Mediengruppe Deutscher Apotheker GmbH’s follow-up events in the pharmaceutical sector. The legal basis for processing to fulfil our services and perform contractual measures, and to answer requests, is Art. 6 (1) (b) GDPR. The legal basis for processing to fulfil our statutory obligations is Art. 6 (1) c) GDPR, and the legal basis for obtaining consent is Art. 6 (1) a) GDPR and Art. 7 GDPR.

2) The following data categories will be collected:

To fulfil the purposes named under 1), the following personal data will be collected, processed and used: Company data with addresses, contact names and communication data, information on sector affiliation, product data, contract data and invoice data.

3) Data recipients or categories of recipients:

Data will be forwarded to third parties and processors of Avoxa – Mediengruppe Deutscher Apotheker GmbH wherever necessary or called for to execute the contract. Those recipients are:

  • Contentflow GmbH - provider of the live streaming software.
  • Go.Control GmbH - digital events provider.
  • Rapidmail GmbH - Provider of newsletter dispatch services.
  • public authorities in compliance with preferential legal provisions.

In the event of the passing on of your personal data to a service provider, the necessary data protection agreements (processing contracts) are always concluded.

4) Data storage period:

The personal data provided will be processed exclusively for the purpose for which it was collected and stored only as long as necessary for its intended purpose or to fulfil statutory retention provisions. After that, or when the legal basis expires, your personal data will be erased.

5) Reason for providing your data:

The provision of your personal data is contractually stipulated or necessary to execute the collaboration with Avoxa – Mediengruppe Deutscher Apotheker GmbH. The participant understands that, within the framework of registering for the expopharm Impuls event, personal data concerning it may be passed on for the implementation of the event provided that this is necessary for the purpose.

Data processing concerning experts and prospective experts

General:

In the following, we will inform you about the collection of personal data for the Avoxa topic slot within the framework of expopharm Impuls as an expert/speaker.

We process the personal data in compliance with the provisions of the GDPR and the Federal Data Protection Act (BDSG) using automated processes within the framework of registration for the Avoxa topic slot. This personal data is exclusively stored, used and processed to implement and handle the Avoxa topic slot and is not passed on to unauthorised third parties or used in any other way.

1) Purpose and legal basis for the processing of your personal data:

In order to do this, we process personal data concerning prospective experts and experts/speakers. Personal data is processed based on registration or the consent of the prospective expert. It is processed to achieve the company’s declared purpose, especially to carry out our event services and media publications, to handle our business processes, to assure the quality of our events and publications, including the information from our clients before and after the event, and about Avoxa’s follow-up events in the pharmaceutical sector. The legal basis for processing to fulfil our services and perform contractual measures, and to answer requests, is Art. 6 (1) (b) GDPR. The legal basis for processing to fulfil our statutory obligations is Art. 6 (1) c) GDPR, and the legal basis for obtaining consent is Art. 6 (1) a) GDPR and Art. 7 GDPR.

2) The following data categories will be collected:

To fulfil the purposes named under 1), the following personal data will be collected, processed and used: Speaker’s data with contact name and contact details, talk details, CV, headshot.

3) Data recipients or categories of recipients:

Data will be forwarded to third parties and processors of Avoxa – Mediengruppe Deutscher Apotheker GmbH wherever necessary or called for to execute the contract. Those recipients are:

  • Contentflow GmbH - provider of the live streaming software.
  • Go.Control GmbH - digital events provider.
  • Rapidmail GmbH - digital events provider.
  • public authorities in compliance with preferential legal provisions.

In the event of the passing on of your personal data to a service provider, the necessary data protection agreements (processing contracts) are always concluded.

4) Data storage period:

The personal data provided will be processed exclusively for the purpose for which it was collected and stored only as long as necessary for its intended purpose or to fulfil statutory retention provisions. After that, or when the legal basis expires, your personal data will be erased.

5) Reason for providing your data:

The provision of your personal data is contractually stipulated or necessary to execute the collaboration with Avoxa – Mediengruppe Deutscher Apotheker GmbH.

Newsletter

1) If you sign up to our newsletter, we use the data that is necessary, or separately provided by you, to send you our e-mail newsletter on a regular basis.

2) The legal basis is Art. 6 (1) Sentence 1 a) GDPR. The data collected will be used exclusively to send the newsletter and will not be passed on to third parties.

3) You can unsubscribe from the newsletter at any time. You can do this either by sending a message to the contact provided in this Privacy Policy or via a link provided for this in the newsletter.

4) Once revoked, we will delete your email address unless you have expressly consented to further use of your data or we have reserve the right to use the data for purposes permitted by law as indicated herein.

Google Analytics

1) General information

We use Google Analytics, a web analysis service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, a subsidiary of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA. Google Analytics uses cookies to enable the analysis of your user behaviour on the website. The data collected in this way is used by Google to provide us with an evaluation of visits to our website and what visitors do once there. This data can also be used to provide other services related to the use of our website and of the internet in general.

2) Processed data categories

Within the framework of the service, use-related and user-related information, e.g. IP address, location, time or frequency of the visit to our website, is recorded.

3) Legal basis

The legal basis is Art. 6 (1) Sentence 1 f) GDPR. Our legitimate interest lies in the analysis, optimisation, and economic operation of our site. We can use the statistics we gain to improve our services and make them more interesting for you as a user.

The legal basis for the setting of cookies is the consent which you have granted pursuant to Article 6 (1) Sentence 1 a) GDPR. Further details can be found in the section about cookies above.

4) Deactivation of data collection by Google Analytics

1) You may withdraw your consent to the storage of cookies at any time. In connection with this, we refer to the above information on cookies and your rights in this regard.

2) You may also refuse the use of cookies by selecting the appropriate settings on your browser. However, please be advised that if you opt out of using cookies, you may not be able to use all the features of this website.

3) You can also prevent the data generated by cookies concerning your use of the website (incl. your IP address) from being passed on to Google, and the processing of this data by Google, by downloading and installing the browser plugin available at the following link:
http://tools.google.com/dlpage/gaoptout?hl=de

5) IP anonymisation

We have implemented the IP address anonymisation feature of Google Analytics on this website. IP anonymisation or masking takes place as soon as IP addresses arrive at the Google Analytics data collection network and before data are stored or processed. This means that IP addresses will be further processed in truncated form, thus ruling out any direct connection to a specific person.

For more information on IP anonymisation, see:
https://support.google.com/analytics/answer/2763052?hl=de.

6) Device-independent analysis

This website also uses Google Analytics for a device-independent analysis of visitor streams, which is carried out via a user ID.

7) Data protection by the provider

Google's privacy policy can be found at https://policies.google.com/privacy?hl=de&gl=de and the terms of use for Google Analytics can be found here: https://marketingplatform.google.com/about/analytics/terms/de/.